Casual Venue Hire FAQ

The capacity of a room is based on people standing, which includes adults, children and babies.  This is regulated by the City’s Environmental Health Department.

When organising your function please remember to include your set up and pack up time in your hall hire time. All deliveries and collections to the hall are to be included in this time.  Preparation and drop off-of items cannot be made outside the booking time.

All of our facilities include trestle tables, chairs and either kitchen or kitchenette facilities.  Domestic size fridge/freezer, oven, microwave and urns are also provided in our kitchens.  Please check with the Community Venues Officers regarding facilities with kitchenettes.  Portable outdoor appliances such as gas heaters, barbecues and gas bottles are not allowed within any of the facilities.

Mops, buckets, broom, dustpans and bins are provided in all facilities, but it is advised that you bring your own in the event that these have been unexpectedly removed.  You will be required to provide cleaning products, cloths and bin liners.

Typically toilets will be well stocked with toilet paper. Excess toilet paper will need to be supplied by the hirer.

All rooms must be left in a clean and tidy condition with no equipment left in the room. Floors are to be swept (and spot mopped if required). Tables and chairs are to be wiped down and returned to the designated storage areas. Food is to be removed from fridge/freezer.  All rubbish needs to be placed in the outside bin compounds which hirers will have key access to.  If for some reason there is no access to bin compound excess rubbish is to be removed from the premises.

Helium balloons are permitted as long as they are anchored. Please deflate at the end of your booking and place in rubbish bins.  Balloons can have a damaging impact on wildlife and environment.  Please do not release balloons into the sky as most of our facilities are located near flight paths at Jandakot Airport.

Free standing decorations are permitted provided they are cleaned away at the end of the functions.  Please no confetti or similar materials. .

You may tape decorations to the windows, please remove them at the end of your hire.  Please do not tape decorations to any painted walls or ceilings, as they cause damage to the interior of the building.

No, these are not permitted.

We encourage people to view our facilities before hiring.  Viewings can be conducted during the hours of 8.30am – 3.00pm, Tuesday – Thursday. Please visit our online booking system to book a viewing time. 

Nearly all of our facilities have trestle tables which are a standard 6ft or W 736 H 736 L 1835. 

The function rooms at three venues have round tables:

• Success Regional Sporting Facility - round tables W 1500 H 736
• Frankland Park Sporting and Community Facility - round tables W 1830 H 736
• Treeby Community and Sports Centre - round tables W 1500 H 736

Only some of our facilities will have children tables and chairs.  Please contact our Community Venues Officer on 9411 3444 regarding which rooms.

Due to noise and Health Department restrictions the latest a room can be hired to is 1.00am (Friday and Saturday nights) which includes cleaning and pack up time. All other nights the latest is 10pm.

Under no circumstances can an event to be held in one of the City of Cockburn’s Community facilities be advertised on social media or the internet without approval from the City.

All deliveries and collections to and from the hall are to be included in the agreed booking time.  We are unable to store any equipment.

We do not supply any Audio Visual systems including pa, projectors or laptops.  Wi-Fi to any of our facilities is supplied by a dongle at the hirers cost.

Applications must be made through the City's online booking system a minimum of ten business days prior to the booking date. This is required to allow staff to make sure all the necessary arrangements (security, cleaning etc.) are in place to allow the City to adequately service your booking. 

Heating and cooling systems vary in all of our facilities.  Please check with the Community Venues Officers regarding the facilities.

The City does accept 16 – 25 year old birthday parties in four facilities only - Jandakot Hall, Beeliar Community Centre, Len Packham Reserve Clubrooms and Yangebup Community Centre. Please contact a Community Venues Officer on 9411 3444 for restrictions and additional requirements.  A minimum of 4 weeks notice is required to make a booking.

For any access or security issues please call CoSafe on 1300 26 72 33
Facility Issue - Electrial, plumbing etc please call 9411 3444 (24 hours service)

Payment is pre-authorised by providing credit/debit card details at the time the booking is made and there must be sufficient funds available on the card at that time. When the booking is approved by a Community Venues Officer, the funds will be deducted.

Bonds are payable through the online booking system, as a pre-authorisation from the same card details provided for paying the hire charges. This will be transacted three days prior to the booking date and will be released within 7 days if there are no breaches to the Terms & Conditions of Hire.

No.  All activities must be included in your booking time.  Items must not be left in the facilities overnight.

Animals and amusement rides are not permitted inside the City's venues.

Talk to a Community Venues Officer if you plan to use an area outside the venue for additional activities.  Insurance or other information and/or approval may be required for some structures or activities.  An additional bond may be required if there is a structure or fixture being used on the grounds such as:

• catering equipment
• bouncy castles and mechanically operated amusement rides
• water slides and flying foxes
• marquees, tents
• pony rides
• animal farms
• vehicles entering reserve areas

Some amusement activities / devices will require submission of:

• Copy of Public Liability Insurance
• Copy of Annual Inspection Certificate
• Copy of Worksafe Plant Registration

In many cases, the device owner/operator will be able to supply these.  
Talk to your Community Venues Officer about exactly what is required.